Retention Schedule

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District Home > Textbooks> Retention Schedule

McAllen Independent School District

Local Records Retention Schedule

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PART 1: ADMINISTRATIVE RECORDS

Section 1 -1: Records of Governing Bodies

Section 1 -2: General Records

PART 2: BUSINESS RECORDS
Section 2 -1: Fiscal Administration and Reporting

Section 2 -2: Accounting Records

Section 2 -3: Financial Records

PART 3: PERSONNEL ANO PAYROLL RECORDS

Section 3 -1: Personnel Records

Section 3 -2: Payroll Records

Section 3 -3: Personnel and Staffing Records

PART 4: SUPPORT SERVICES RECORDS

Section 4 -1: Purchasing Records

Section 4 -2: Facility, Vehicle, and Equipment Management Records

Section 4 -3: Communications Records

Section 4 -4: Student Academic Records

Section 4 -5: Federal Educational Rights and 'Privacy Act Records

Section 4 -6: Records of Special Populations and Services
Sub-Section 4 -6.1: Special Education Program Records

Sub-Section 4 -6.2: Bilingual and Special Language Program Records

Sub-Section 4 -6.3: Gifted & Talented Program Records

Sub-Section 4 -6.4: Section 504 Program Records

Sub-Section 4 -6.5: Dyslexia Program Records

Sub-Section 4 -6.6: Migrant Student Record Transfer System (MSRTS)
Sub-Section 4 -6.7: Other Special Populations Records

Section 4· 7: Attendance Records

Section 4· 8: Student Health Records
Section 4 -9: Instruction and Grade Reporting Records

Section 4 -1 O: Discipline and Counseling Records

Section 4 -11: Adult and Vocational Education Records

Section 4 -1 2: Drivers Education Records

Section 4 -1 3: Accreditation Records

Section 4 -1 4: Food Services Records
Section 4 -1 5: Textbook Records

Section 4 -1 6: Transportation Records

Section 4 -1 7: School Safety Records

Section 4 -1 8: Miscellaneous Reports and Surveys

Section 4 -1 9: Miscellaneous Records

Abbreviations Used In This Schedule

AV         - As long as administratively valuable
CFR        - Code of Federal Regulations
FE          - Fiscal Year End
Exempt   - Exempt from destruction request requirement
LA          -   Life of asset
SY (SE)   -   School Year
TAC        -   Texas Administrative Code
US          -   Until superseded

Textbook & Student Records Department
3317 West Expressway 83
McAllen, TX 78503
OFFICE: (956) 971-4466 | FAX: (956) 971-4459

Texas State Library and Archives Commission
main telephone - 512-463-5455
e-mail - info@tsl.state.tx.us

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Copyright 2006 - McAllen I.S.D.

McAllen Independent School District , 2000 North 23rd Street , McAllen, TX 78501
Phone: (956) 618-6000 | Fax: (956) 631-7206